Perhaps you’re working on a long document in Word in which you want an index with page numbers. Word in Office 2011 for Mac can automate this task for you. This procedure entails three steps:
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- Generate a table of words or phrases to be indexed, saved as a special file called a concordance file.
- Mark the words or phrases to be used in the index.
- Generate the index.
Making a table of words and phrases to index
Word is pretty smart, but you need to tell Word the words or phrases to use in the index, and which index headings to make. You tell Word the words or phrases to be used in the index by creating a concordance file. Follow these steps to create a concordance table:
- In Word, choose File→New Blank Document.
- From the menu, choose Table→Insert→Table.
- In the Insert Table dialog, set Number of Columns to 2.
- Click OK to close the Insert Table dialog.
- Fill in the cells:Left column:Put all the words from your document that should be marked for indexing into the left column, one word or phrase per cell.Right column: Enter the appropriate document index heading corresponding to each word in the left column.Don’t use column headings: Nothing else can be in the concordance file except your two-column table.
- Choose File→Save to save the table as a Word document and then choose File→Close to close the concordance table document.
Marking the words or phrases to use in the index
After you save your concordance file, you can use it to create an index from a long document. Follow these steps to use a concordance file:
- In Word, choose File→Open.
- Select the Word document you want to index but don’t open it yet.
- In the File Open dialog, choose Copy from the Open pop-up menu and then click the Open button to open a copy of the document that you want to index.
- In the copy of your document, choose Insert→Index and Tables.
- Click the Index tab and then click the AutoMark button.
- Navigate to the concordance file you saved earlier and then click the Open button.
Generating the index
The following steps create the index:
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- Click in your document to set the insertion cursor to the place where you want to create the index.
- In Word, choose Insert→Index and Tables.
- Click the Index tab if it isn’t selected already.
- Choose the type, format, tab leader style, and so on; or go with the default settings to format your index.
- After you make all your choices, click OK.
When you make your index, think about how you want subheadings to work in your document. Experiment freely until you get just the right result.
An index is a document reference or list Word 2016 can build and format, providing that you know the trick: You must mark text in a document for inclusion in the index. Once the words are marked, an index field is inserted, which displays the index.
Select index entries in Word 2016
To flag a bit of text for inclusion in an index, follow these steps:
- Select the text you want to reference.The text can be a word or a phrase or any old bit of text.
- On the References tab in the Index group, click the Mark Entry button.The selected text appears in the Mark Entry dialog box.
- If the entry needs a subentry, type that text in the Mark Index Entry dialog box.The subentry further clarifies the main entry. For example, the word you select (the main entry) might be boredom and you type In a waiting room as the subentry.
- Click one of the buttons, either Mark or Mark All.Click the Mark button to mark only the selected text. Click the Mark All button to direct Word to include all matching instances of the text in your document.When you mark an index entry, Word activates the Show/Hide command, where characters such as spaces, paragraph marks, and tabs appear in your document. Don’t let it freak you out.Because Show/Hide is on, the Index code appears in the document.
- Continue scrolling your document and looking for items to place in the index.The Mark Index Entry dialog box remains open as you continue to build the index.
- Click the Close button when you’re done, or just tired, to banish the Mark Index Entry dialog box.
- Press Ctrl+Shift+8 to cancel the Show/Hide command.Use the 8 key on the keyboard, not on the numeric keypad.
Place the index in the Word 2016 document
After marking bits and pieces of text for inclusion in the index, the next step is to build and place the index. Do this:
- Position the insertion pointer where you want the index to appear.If you want the index to start on a new page, create a new page in Word. Putting the index at the end of your document is what the reader expects.
- Click the References tab.
- In the Index group, click the Insert Index button.The Index dialog box appears. Here are some recommendations:
- The Print Preview window is misleading. It shows how your index might look but doesn’t use your actual index contents.
- Use the Formats drop-down list to select a style for your index. Just about any choice from this list is better than the From Template example.
- The Columns setting tells Word how many columns wide to make the index. The standard is two columns. One column looks better on the page, especially for shorter documents.
- You might prefer to use the Right Align Page Numbers option.
- Click the OK button to insert the index into your document.What you see is an index field, displayed using the information culled from the document.
Review your index. Do it now. If you dislike the layout, press Ctrl+Z to undo and start over. Otherwise, you’re done.
https://yellowmls237.weebly.com/microsoft-word-for-mac-student-free-trial-best-buy.html. If you modify your document, update the index: Click the index field. Then choose the Update Index command button from the Index group. Word updates the index to reference any new page numbers and includes freshly marked index entries.
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- Feel free to add a heading for the index because Word doesn’t do it for you. Microsoft publisher download free for mac.
- Use a Heading style for the index header so that it’s included in your document’s table of contents.
- Word uses continuous section breaks to place the index field in its own document section.